Executive Assistant Job Description Handle General Duties
Reading any Executive Assistant Job Description posted on a company’s hiring page will bring up a long list of requirements deemed necessary to effectively perform at a job. An executive assistant manages administrative work for a company or a particular person, such as a CEO, COO, CFO, director or manager. Not all executive assistant jobs include reporting to a company higher-up, however.
Some executive assistants handle general duties for a company or practice, such as those in the real estate, legal, sales, accounting and medical industries. If you are looking to apply for any of these positions, you will likely need to meet the majority of the requirements listed in the executive assistant job description, no matter the industry.
An executive assistant is not the same as a secretary. Secretarial responsibilities are fewer, and secretaries are often paid much less than those in an executive assistant position. An Executive Assistant Salary can run anywhere from 30 to 70,000 dollars per year, depending on a person’s level of experience, what duties they are expected to cover and how much a company is willing to offer. Sometimes, a higher level of education or more years of experience allow a person to negotiate for a higher salary.
You may wonder What is Executive Assistant, and what is expected of them. An executive assistant job description will list this position as an administrative aide or assistant, an administrative associate or secretary, an executive secretary or an office manager. All of these names cover the same job function, which is to offer administrative support through research approaches and statistical reports. People in this position typically deal with clerical work, like sending letters or arranging calls and meetings, as well as training any staff they may have working under them.
Executive Assistant Duties may include calendar management for upper level workers, keeping their schedules running smoothly. All communication information is filtered through the executive assistant, who is in charge of memo distribution, submission and analysis, correspondence sorting, response and distribution, and telephone management.
This can include opening emails and letters, reading through faxes, greeting incoming visitors and determining the level of importance of a particular communique. They also deal with filing systems for important records and documents, and are in charge of creating many different types, such as invoices and spreadsheets.
When writing up your resume, make sure that you meet all of the expected requirements, or provide a reasonable explanation as to why you do not meet them all. Many companies are looking for a skilled worker who can operate well in a fast-paced environment, multitask under stress, and interact well with other people. Problem-solving abilities, a resourceful attitude, a strong independent streak and excellent written skills can put you over others applying for the same executive assistant job.
When looking through an Executive Assistant Job Description, pay close attention to the education and work experience requirements. Most employers will require prior knowledge of clerical systems, so that they will not need to train a new person in basic file management, transcription and program use. A Bachelor’s degree is often preferred, although someone with enough work experience in the field can sometimes get around an otherwise strict educational requirement.